Being productive, not busy

It’s been another one of those days.

You know the ones. You feel like you’ve been run ragged all day, the kids have been demanding, your business even more so. Although you’ve been constantly on one task or another, whether it be snack making duty or checking your business emails… what have you actually achieved?

Turns out not a great deal! 

It can be disheartening when you’ve worked frantically all day, multitasked to the max, rushed around like a crazy woman and you’ve not ticked much off your to do list at all. Time to change up the way you’re working! Finding ways of working that suit you and your lifestyle is imperative to making headway each day and smashing that all important to do list. Fuel your day with purpose by being focused and working smarter.

So, how do you do this?!

Get super clear on your goals

If you don’t know where you’re going, how will you know when you get there?

Be realistic

What’s possible to achieve in the time period you’re goal setting for? There’s no point setting yourself 5 tasks to get done in a day if each of them takes 4 hours to do, think about how long you want to work each day and what’s priority for the week/month.

Now you’re clear on what you want to achieve, it’s time to design a way of working that works for you and will help you towards those goals. 

News flash! It doesn’t need to be complicated! I’m going to run through some top tips and easy-to-implement methods I use myself when working on my own business and doing work for my clients – not all will suit you and your lifestyle and business but hopefully it’ll give you an idea of what you could change. 

Making small changes can have a big impact to productivity!

  • Review your goals regularly – priorities change, timelines shift and it’s important to know what you’re aiming for. The last thing you want is to spend hours on something when that time could’ve been put to better use.
  • Plan the night before – a personal favourite of mine! Taking 5 minutes to review your to do list and plan out your day can make such a big difference. It will allow you to get up in the morning and hit the ground running
  • Segment your time – if you’re a queen of procrastination like me this works well to keep you on task and focused. If you know that a certain task should take an hour – plan this time in and give yourself an hour to complete it. I’m doing this right now, I’ve given myself the time while my littlest is napping to get this blog post written. 
  • Have breaks! This is so important. No one can maintain being productive constantly through a full work day. Having regular breaks helps you maintain focus and motivation. The Pomodoro technique is great for this.
  • Remove distractions – we’re all guilty of pointlessly scrolling on social media when we should be working. If you’re anything like me then you need this type of distraction removed completely! Put your devices in a draw, turn the TV off and get in the zone!
  • Work around your “personal peak” – If you’re most productive in the morning schedule work then, if you’re a night owl, push your work day a little later. You don’t need to conform to a typical workday when it’s your own business, you’re the boss
  • Build in buffer time – no one likes the stress of having back to back calls. Building some buffer time on each side, even if it’s just 10 minutes gives you the time to grab a drink, go to the loo and gather your thoughts ready for the next task in hand.

Most importantly!

Don’t be too hard on yourself! There’s absolutely no point beating yourself up if you’re not performing as well as you’d like. Take a step back, review what’s going on – what’s gone well, what hasn’t gone so well? Why? Think about what’s in your control and what you can change so it’s not likely to happen again. If you didn’t get any work done because you had a power cut all day there’s nothing you can do to control this! If you didn’t get much done because you kept getting distracted  constantly, work out how you can stop this happening in the future. 

Everybody has bad days, it’s how you deal with them that matters.

If you’re doing everything possible to be as productive as you can and you’re still struggling it may be time to outsource. I like to think of outsourcing as the ultimate tool for productivity! !

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